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Executive Assistant - VP/Pres

Job Description


Job ID: 1204557
Employment Status: Full-Time
More Information:

Memorial Hospital Belleville is located in a well-established west Belleville neighborhood at 4500 Memorial Drive, Belleville Illinois. In addition, we have diagnostic centers in O'Fallon, Illinois, and an off-campus physical therapy center in east Belleville.  As a member of BJC HealthCare, Memorial Hospital Belleville provides full and part-time employment for more than 2300 people.
 
Facts at a Glance:                                                                    
•Accredited by Healthcare Facilities Accreditation Program (HFAP)
•Members, Illinois and American Hospital Associations
•Licensed by the State of Illinois Department of Public Health
•IDPH designated Regional Hospital Coordination Center for the Edwardsville Public Health and Medical Response Region
•Serving the healthcare needs of area residents since 1958
•Designated Magnet™ facility by the American Nurses Credentialing Center (ANCC)
•Accredited Chest Pain Center with PCI by the Society for Chest Pain Centers
•IDPH designated Stroke-Ready Hospital
•Medical staff with more than 400 members representing 42 specialties

The Administration Department at Memorial Hopsital provides strategic direction and support to all hospital team members in support of our mission to provide exceptional care and compassionate service.


Overview


Role Purpose

Provides high level administrative support to the Vice President of the organization or the Hospital President. Performs a variety of support tasks necessary to create an efficient, professional and effective office environment for the executive.


Responsibilities

  • Maintains calendar of meetings, accepting or declining commitments and prioritizing requests. Makes travel arrangements, prepares itineraries, prepares and maintains expense reports.
  • Answers incoming telephone calls and greets visitors in a courteous manner.
  • Performs general clerical office duties. Maintains files and department budgets, orders and maintains appropriate stock of office supplies.
  • Attends assigned meetings and records and prepares minutes.

  • Minimum Requirements

     

    Degree

  • High School Diploma or GED
  •  

    Experience

  • 5-10 years
  •  

    Supervisor Experience

  • No Experience

  • Benefits Statement

    Note: not all benefits apply to all openings

    -  Comprehensive medical, dental, life insurance, and disability plan options
    -  Pension Plan*/403(b) Plan
    -  401(k) plan
    -  Tuition Assistance
    -  Health Care and Dependent Care Reimbursement Accounts
    -  On-Site Fitness Center (depending on location)
    -  Paid Time Off Program for vacation, holiday and sick time

    *Pension does not apply to Memorial Hospital, Memorial Hospital East, Memorial Medical Group, Alton Memorial or Parkland Health Center


    Legal Statement

    The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.

     

    Equal Opportunity Employer