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Senior Grants Specialist

Job Description

Job ID: 1194712
Employment Status: Full-Time
More Information:

Barnes-Jewish Hospital at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.

The OASIS Institute is a national not-for-profit organization that provides programs in 27 U.S. cities to enrich the lives of adults, age 50-plus through lifelong learning, health and wellness, ;and civic engagement opportunities.


Role Purpose

Position provides pre and post–award administration and financial management for BJC grants and contracts funded by federal and non-federal agencies, foundations and industry sponsors. Fiscal management and compliance oversight of sponsored programs are governed by generally accepted accounting principles, federal audit and regulatory guidelines (Uniform Guidance), relevant laws, sponsor award terms and conditions, and BJC institutional polices. Throughout the grant life cycle, effective communication and working relationships with internal and external research partners (including principal investigators, research and administrative support staff, leadership, collaborating partners and sponsor liaisons) are necessary to support BJC institutional compliance.


  • Pre-Award: Coordinates the review and readiness of grant and contract proposals for timely submission to sponsor, including verification and completeness of budgets and justifications, institutional assurances and certifications, and other required information. Ability to interpret, communicate and apply financial, programmatic, regulatory and administrative guidelines of funding opportunity announcements. Serves as primary liaison between principal investigators and external sponsors during proposal submission and contract negotiation.
  • Post-Award: Establishes and maintains grant project award profile in PS Grants Module through grant closeout. Reviews and monitors compliance with contractual award terms, government guidelines, and institutional policies and procedures. Responsible for expense and budgetary management and grant revenue recognition. Collaborates with BJC Legal and consortium partners in the development and issuance of contractual arrangements supported by external funding sources. Serves as primary liaison between principal investigators and external sponsors for the management of related post-award matters. Assist in BJC grant training and development programs
  • Accounting: Maintains general ledger in conformance with generally accepted accounting principles. Prepares journal entries; budget adjustments and any related analysis of budget vs. actual results; reconciles and analyzes general ledger accounts; prepares requests for sponsor reimbursement.
  • Reporting: Prepares and/or coordinates the timely submission of various regulatory and sponsor reports, including interim and final financial status reports, progress/technical reports and invention statements. Assists in preparation of BJC’s federal grant audit, and other tax and cost reports or surveys.
  • Regulatory Compliance: Oversees compliance with intuitional policy and procedures, and the requirements of regulatory agencies and sponsors, including financial conflict of interest, federal effort reporting, debarment and suspension, human research protection (IRB), federal equipment management, and procurement standards

  • Minimum Requirements



  • Bachelor's Degree
  • - Accounting/Business/related



  • 2-5 years


    Preferred Requirements and Additional Job Information


    Licenses & Certifications

  • CPA

  • Benefits Statement

    Note: not all benefits apply to all openings

    -  Comprehensive medical, dental, life insurance, and disability plan options
    -  Pension Plan*/403(b) Plan
    -  401(k) plan
    -  Tuition Assistance
    -  Health Care and Dependent Care Reimbursement Accounts
    -  On-Site Fitness Center (depending on location)
    -  Paid Time Off Program for vacation, holiday and sick time

    *Pension does not apply to Memorial Hospital, Memorial Hospital East, Memorial Medical Group, Alton Memorial or Parkland Health Center

    Legal Statement

    The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.


    Equal Opportunity Employer